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Budget Manager

Company: Western Kentucky University
Location: Bowling Green
Posted on: June 3, 2021

Job Description:

Western Kentucky University Job Posting: Manager, Budget and Resources Title --> Warning! Your web browser is out-of-date. Some features of this website may not be available or display correctly. Please update your browser to view this website correctly and securely. --> Department of
Human Resources Manager, Budget and Resources Category: Staff Department: Dean Potter College Locations: Bowling Green, KY Posted: Dec 10, 2020 Closes: Open Until Filled Type: Full-time Ref. No.: 999625 Share

About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities. Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 17,500 students (32% first generation, 18% underrepresented minority) and nearly 2,900 faculty and staff employees.

Western Kentucky University is committed to empowering its campus community to embrace diversity by building equitable and inclusive learning, working, and living environments. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our diverse and evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. With an ethnically and diverse population, more than 85 languages are spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at .

Job Description:

This position is responsible for developing and managing the college budget, including oversight of departmental budgets. In addition, the position oversees all personnel processes, maintains personnel records, and counsels individual departments on personnel policies.

Job Duties and Responsibilities:

The following duties are customary for this position. The list should not to be construed as all- inclusive. Duties may be added, deleted or assigned based on management discretion and institutional needs.

  • Assist the Dean with staffing issues by maintaining a spreadsheet of budgeted vacancies and lapsed salaries, and maintaining a list of salary differentials within budgeted positions.
  • Maintain college budget under the Resource Allocation, Management, and Planning (RAMP) model.
  • Track college expenditures and revenues using Axiom budget software.
  • Process Electronic Personnel Action Forms (EPAF).
  • Manage hiring process for the college by serving as the college point of contact for Interview Exchange processes, revising jobs ads, maintaining search records, drafting appointment letters, and initiating new hire paperwork.
  • Provide group and one-on-one training and assistance to departmental office associates regarding budgetary processes.
  • Manage one-time funding sources in Potter College by tracking commitments, balancing accounts, and transferring funds.
  • Process and maintain records related to supplemental payments.
  • Write annual reports on usage of course fees in several academic departments.
  • Manage the college carry-forward process and write yearly reports on carry-forward usage.
  • Oversee grant budget development, off contract effort, and buyouts for on contract effort.

Skills Considered Essential for Success

  • Microsoft Office (Excel, Outlook, PowerPoint, Word, etc.) ? Intermediate skills required
  • Databases- intermediate skills required
  • Statistical Software - basic skills required


  • Bachelor's Degree
  • Strong written and oral communication skills
  • Experience with pertinent budget/personnel management technology and software
  • Ability to manage multiple projects
  • Ability to handle difficult situations in a professional and constructive manner
  • Ability to work with a diverse group of individuals in a team environment

Additional Information:

Salary Grade: 109 Salary Range: $48,000 - $51,000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s website.

Information concerning educational programs offered by WKU are provided at:

Application Instructions:

The following items must be submitted through this electronic talent management system:

  • Cover Letter
  • Resume
You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received. The expected hire date is on or about February

Keywords: Western Kentucky University, Bowling Green , Budget Manager, Other , Bowling Green, Kentucky

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