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Executive Assistant - Fire Dept.

Company: City of Bowling Green, KY
Location: Bowling Green
Posted on: October 12, 2019

Job Description:

Performs specialized administrative work functions associated with various programs and projects for the Fire Department. Duties and responsibilities include providing executive level support to the Fire Chief and other administrative personnel, managing and coordinating the Fire Department's accreditation efforts, budget preparation and oversight, and preparing statistical data, correspondence, and reports.
DUTIES: Plans, coordinates, and manages Fire Department accreditation activities and processes. Assists Command Staff in the development, research, data analysis, and implementation of general and specific programs and activities. Maintains Fire Records Management System and other related systems and databases; Compiles reports, creates statistical reports on incidents from local, state, and federal agencies. Gathers and analyzes data, monitors and measures adherence to standards; Performs clerical functions such as preparing and typing correspondence, memoranda, documents, bids, contracts, management/contract billing, spreadsheets, or other materials. Organizes and maintains files, books, records, and other departmental informational documents; provides database updates as required. Serves as a backup spokesperson for the Fire Department as a Public Information Officer, working closely with the media and the general public. Assists in updating and maintaining Fire Department social media accounts.
REQUIREMENTS: High School diploma (or GED) required with the equivalent of two years of college or vocational school education in business or office administration; Associate's degree in Business or Office Administration preferred. Five years of administrative office experience, with experience in budgeting payroll, and accounts payable; Advanced Microsoft Office skills; strong organizational skills, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
SALARY: Pay Grade 120; Salary $46,751/yr. ($22.47/hr.), plus a full benefit package.
WORK HOURS: Monday through Friday, 8:00 a.m. - 4:30 p.m.
Application Deadline: October 20, 2019

Keywords: City of Bowling Green, KY, Bowling Green , Executive Assistant - Fire Dept., Other , Bowling Green, Kentucky

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